Reunions
Reunion Planning Services That Bring Everyone Together
Reunions are about reconnecting with the people who matter, sharing old memories, and making new ones together. Prime Time Event Planning and Concierge plans personalized reunions across the Chicago suburbs, handling the details so you can spend your time catching up with family, friends, classmates, or colleagues instead of managing the event.
Whether you're organizing a family reunion, class reunion, school reunion, or another long-awaited gathering, bringing everyone together takes thoughtful planning. From finding a venue that works for your group to coordinating food, entertainment, activities, and guest logistics, we create an experience that makes it easy for everyone to reconnect and enjoy the occasion.
From venue selection and vendor coordination to décor, schedules, guest communication, and day-of management, our team keeps every moving piece organized. You can focus on the conversations, stories, and moments you've been looking forward to while we make sure everything runs smoothly behind the scenes.
How Our Reunion Planning Process Works
From the first conversation through the final goodbye, we coordinate venues, vendors, guests, logistics, and meaningful details to create a reunion everyone can enjoy.
01.
Initial Consultation for Reunion Planning
We start by learning about your group, the reason for the reunion, your anticipated guest count, and the experience you want to create. We identify your priorities early so we can build the celebration around what matters most.
02.
Budget Planning With Clear Expectations
We create a realistic budget based on your guest count, priorities, and plans for the reunion. Our team helps you understand where to allocate your budget and keeps costs organized throughout the planning process.
03.
Venue Sourcing And Setup Coordination
We help find a venue that works for your group size, location, activities, and overall vision, then coordinate the setup to create a comfortable space for everyone to gather and reconnect.
04.
Reunion Vendor Coordination
Catering, entertainment, rentals, photography, décor, and other vendors are researched, booked, and managed by our team, giving you one central point of contact throughout the planning process.
05.
Personalized Reunion Design and Details
Photos, memories, family history, school traditions, shared experiences, and other personal touches can turn a gathering into something much more meaningful. We help incorporate details that celebrate your group's history and connections.
06.
Day-Of Execution for a Seamless Reunion
We're on-site to manage setup, vendors, activities, schedules, and anything unexpected that comes up so organizers and guests can participate in the reunion rather than run it.
What's Included in Reunion Planning?
Our reunion planning services can include venue sourcing, vendor coordination, event design, guest management, activities, logistics, timelines, setup, and complete event-day execution.
- Initial planning consultation
- Budget development and management
- Venue sourcing and coordination
- Vendor research, booking, and management
- Reunion theme, design, and décor planning
- Personalized details, displays, and memory elements
- Catering and entertainment coordination
- Guest logistics and communication planning
- On-site management from setup through the end of the reunion
- Vendor communication throughout the planning process and event day
What Does It Cost to Plan a Reunion?
Customized Pricing for Reunions
Pricing for reunion planning depends on your guest count, venue, event scope, and the level of planning and coordination your gathering requires. Reach out for a personalized consultation, and we'll create a package based on your reunion, priorities, and budget.
Personalized Consultation
Every reunion is different. We take the time to understand your group, your history, and what you want guests to experience so the celebration feels personal from beginning to end.
Transparent Pricing
No hidden fees or unexpected costs. We provide clear pricing and expectations so you can make informed decisions throughout the planning process.
Plan With Confidence
Spend your reunion catching up, sharing stories, and enjoying time together while our team handles the vendors, timeline, logistics, and details behind the scenes.
Frequently Asked Questions About Reunion Planning
Find answers to common questions about planning reunions, including venues, budgets, guest coordination, entertainment, activities, timelines, and event-day logistics.
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What types of reunions does Prime Time Event Planning plan?
We can plan family reunions, class and school reunions, friend reunions, professional gatherings, and other events centered around bringing people back together. Each reunion is planned around the size, needs, history, and personality of the group.
How far in advance should I start planning a reunion?
Starting early is especially helpful for reunions because guests may need to coordinate schedules or travel. Larger reunions and events requiring a specific venue generally benefit from additional planning time. We can also assist with shorter timelines depending on your event and availability.
Can you help find a venue for our reunion?
Yes. We can source venues based on your guest count, preferred location, budget, activities, and the type of atmosphere you want. We'll also coordinate with the venue throughout the planning process and help manage setup on event day.
Can you help coordinate guests for a large reunion?
Yes. Guest coordination can be one of the most time-consuming parts of planning a reunion. We can help organize guest information, event logistics, timelines, and communication so everyone has the information they need.
Can you incorporate photos and memories into the reunion?
Absolutely. Photo displays, slideshows, memorabilia, timelines, family history, school memories, and other personal elements can make a reunion much more meaningful. We'll help determine how to incorporate these details naturally into the celebration.
Can you plan activities and entertainment for a reunion?
Yes. Depending on your group, we can coordinate entertainment, games, activities, music, photography, and other experiences that encourage guests to reconnect and spend time together.
Does Prime Time Event Planning work within a set reunion budget?
Yes. We create a realistic budget around your guest count and priorities and help you make decisions that maximize the experience while keeping costs organized and transparent.
What Our Clients Say
Contact Our Event Planning Experts
Ready to plan your perfect event? Fill out the form and our team will get in touch to create a personalized, seamless, and unforgettable experience tailored just for you.
- Lansing, IL & Chicagoland Area
