Private Events
Private Event Planning Services for Every Occasion
Prime Time Event Planning and Concierge handles every detail of your special occasion so you can show up and be fully present with the people you gathered. No juggling vendors, no watching the clock, no spending your own celebration managing logistics. Families and individuals across the Chicago suburbs have trusted us with their most personal celebrations since 2017, and we treat every single one like it's the most important event on our calendar.
Not every meaningful occasion fits neatly into a category. Reunions, anniversaries, graduations, retirement parties, holiday gatherings, and other milestone celebrations all deserve the same level of thought and care as any major event. If it matters to you, it matters to us, and we treat it accordingly.
From venue selection and vendor coordination to décor, logistics, and day-of management, we handle every aspect of your event with professionalism and care. Our goal is to create a seamless, personalized experience that reflects your vision and allows you to enjoy meaningful moments with your guests while we manage the details behind the scenes.
How Our Private Event Planning Process Works
From consultation to execution, we coordinate venues, vendors, logistics, and details to create seamless, personalized private events.
01.
Initial Consultation For Wedding Planning
We start by learning about your event, your guests, and the experience you want to create. No two occasions are alike, and we ask the right questions to make sure nothing important gets missed.
02.
Budget Planning With Clear Expectations
We build a clear, realistic budget around your goals and manage every dollar carefully so there are no surprises along the way.
03.
Venue Sourcing And Setup Coordination
We help identify the right venue for your occasion and guest count, then manage the setup so everything looks and feels exactly as planned.
04.
Vendor Research and Management
Catering, entertainment, décor, photography, and any other vendors your event requires are sourced, booked, and managed by our team.
05.
Design And Detail Planning For Events
Every event we plan has a personal element that reflects the people it's for. We make sure those details are present and felt throughout the entire experience.
06.
Day-Of Execution For Seamless Celebrations
We're onsite to manage the timeline, coordinate vendors, and handle anything that comes up so you and your guests can enjoy every moment without interruption.
What's Included in Private Event Planning?
Our services include venue sourcing, vendor coordination, event design, guest management, logistics planning, timelines, setup, and execution.
- Initial planning consultation
- Budget development and management
- Venue sourcing and coordination
- Vendor research, booking, and management
- Event design and personalized detail planning
- Day-of timeline creation and management
- On-site management from setup through the end of the event
- Vendor communication throughout the planning process and event day
What Does it Cost to Plan a Private Event?
Customized Pricing For Private Events
Pricing for private event planning is based on the size, scope, and specific needs of your occasion. Reach out for a personalized consultation, and we'll put together a package that fits your event and your budget.
Personalized Consultation
We take the time to understand your priorities, style, and goals to create a planning experience tailored specifically to you.
Transparent Pricing
No hidden fees or unexpected costs - just clear, honest pricing and exceptional value.
Plan With Confidence
Enjoy expert guidance, professional coordination, and dedicated support from start to finish.
Frequently Asked Questions About Private Event Planning
Find answers to common questions about private event planning, budgets, venues, logistics, vendor coordination, timelines, and execution.
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What types of events does Prime Time Event Planning plan under this category?
Prime Time Event Planning and Concierge plans reunions, anniversaries, graduation parties, retirement celebrations, holiday gatherings, and other private occasions that don't fall under a specific category. If you have an event in mind, reach out, and we'll let you know how we can help.
How far in advance should I book a private event planner?
Booking two to four months in advance is recommended for most private events. Larger or more complex gatherings may require more lead time. Reach out as early as possible, and we'll work with your timeline.
Can Prime Time Event Planning and Concierge handle multi-generational events like family reunions?
Yes. Multi-generational events require thoughtful planning that accounts for a wide range of guests and preferences. Prime Time Event Planning and Concierge has experience planning inclusive, well-organized gatherings that work for everyone in attendance.
Does Prime Time Event Planning work within a set budget?
Yes. Budget management is a core part of our planning process. We build your event around what you have to spend and make sure every dollar is working toward the best possible experience for your guests.
What if my event has unique or unusual requirements?
That's what we're here for. Prime Time Event Planning and Concierge is experienced at handling events with specific needs, special requests, and details that require extra thought and coordination. Bring us your ideas, and we'll figure out how to make them work.
What Our Clients Say
Contact Our Event Planning Experts
Ready to plan your perfect event? Fill out the form and our team will get in touch to create a personalized, seamless, and unforgettable experience tailored just for you.
- Lansing, IL & Chicagoland Area
